/ Real Estate Automation
Real Estate Lead Management Automation
Transforming manual lead tracking into an intelligent, AI-powered sales engine
Real Estate Lead Management Automation
Transforming manual lead tracking into an intelligent, AI-powered sales engine
Overview
AI-powered system that automated lead capture and follow-up, boosting response rates and eliminating manual tracking.
The Challenge: Leads Falling Through the Cracks
Manual Tracking Chaos
Agents were manually updating spreadsheets, causing delays and missed follow-ups.
Low Response Speed
Initial contact often took more than 24 hours—killing hot leads.
No Central System
Leads came from different channels (website, FB, email) with no unified handling.
Our Solution: AI to the Rescue!
Lead Capture
Integration
Connected all incoming leads from form submissions, social DMs, and emails into a single Google Sheet.
AI-Powered
First Touch
Deployed ChatGPT-generated email/SMS responders to contact new leads within minutes.
Zapier Follow-
Up Automation
Set rules for follow-ups at Day 1, 3, and 7 with dynamic messaging.
Agent
Notifications
Real-time alerts for leads marked as “hot” or requiring human follow-up.
Results & Impact: Scale Without Slipping
Project Details
Industry: Real Estate
Timeline: 3 weeks
Team Size: 2 AI-VAs
Technologies: Google Sheets, Zapier, ChatGPT, Email APIs
Visual Assets
80 %
Faster Lead Response
From 24+ hours to under 5 minutes.
2 X
Follow-Up Completion Rate
No more forgotten leads—follow-ups now run on autopilot.
80 %
Better Team Focus
Agents spend more time closing, less time chasing leads.
Overview
AI-powered system that automated lead capture and follow-up, boosting response rates and eliminating manual tracking.
The Challenge: Leads Falling Through the Cracks
Manual Tracking Chaos
Agents were manually updating spreadsheets, causing delays and missed follow-ups.
Low Response Speed
Initial contact often took more than 24 hours—killing hot leads.
No Central System
Leads came from different channels (website, FB, email) with no unified handling.
Our Solution: AI to the Rescue!
Lead Capture
Integration
Connected all incoming leads from form submissions, social DMs, and emails into a single Google Sheet.
AI-Powered
First Touch
Deployed ChatGPT-generated email/SMS responders to contact new leads within minutes.
Zapier Follow-
Up Automation
Set rules for follow-ups at Day 1, 3, and 7 with dynamic messaging.
Agent
Notifications
Real-time alerts for leads marked as “hot” or requiring human follow-up.
Results & Impact: Scale Without Slipping
80 %
Faster Lead Response
From 24+ hours to under 5 minutes.
2 X
Follow-Up Completion Rate
No more forgotten leads—follow-ups now run on autopilot.
80 %
Better Team Focus
Agents spend more time closing, less time chasing leads.
Project Details
Industry: Real Estate
Timeline: 3 weeks
Team Size: 2 AI-VAs
Technologies: Google Sheets, Zapier, ChatGPT, Email APIs
Visual Assets
Ready to Transform Your Real Estate Agency?
Let's discuss how we can help you achieve similar results in your organization.
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Contact Information
Email: [email protected]
Phone Number: 0948 016 1230
Location: 3F 5J Complex Building
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